Position Summary

AVID Avionics is seeking a highly organized, self-directed, and detail-oriented Administrative Operations Manager to join our growing team. As a Certified FAA Part-145 Repair Station, accuracy, organization, professionalism, and regulatory compliance are essential to our daily operations.

This role combines office administration with operational management and requires an individual who is dependable, motivated, and capable of managing multiple responsibilities with minimal supervision. The ideal candidate thrives in a fast-paced environment, demonstrates strong initiative, and maintains exceptional attention to detail, particularly in support of FAA-regulated operations and documentation.

The Administrative Operations Manager will oversee front office functions, customer support, scheduling coordination, records maintenance, bookkeeping support, inventory management, and operational administrative tasks to help ensure smooth and compliant business operations.

Supervisory Responsibilities

None

Key Responsibilities

Answer and direct calls and correspondence (emails, letters, etc.)
Provide general administrative support and customer service to visitors and clients
Organize and schedule appointments and aviation repair jobs
AND/OR Coordinate and support day-today repair station operations
Maintain accurate records, documentation, and filing systems in accordance with FAA regulations and company procedures.
Track deadlines, certifications, training records, and required operational documentation
Assist with FAA compliance processes, audits, manuals, and operational tracking
Manage workflow coordination between technicians, vendors, customers, and leadership
Maintain inventory, including ordering office supplies, materials, and parts
Prepare purchase orders, invoices, and bank deposits
Perform day-to-day financial transactions, including verifying, classifying, and posting accounts receivable data
Reconcile accounts to ensure all payments are properly accounted for and posted
Update and maintain office policies and procedures
Assist in management of the company e-commerce storefront
Assist leadership with process improvement initiatives and operational organization
Help maintain a professional, organized, and accountable workplace culture

Required Skills & Abilities

Prior office administrative experience required
Proficiency in Microsoft 365 (Outlook, SharePoint, Teams, Word, Excel, etc.)
Proficiency in QuickBooks
Excellent time management skills with the ability to prioritize effectively
Strong attention to detail and problem-solving abilities
Excellent written and verbal communication skills
Strong organizational skills with the ability to multitask efficiently
Ability to work independently with little supervision
Self-motivated, proactive, and dependable
Ability to maintain professionalism and accuracy in a regulated aviation environment

Education/Experience:

High school diploma or equivalent required
Bachelor’s degree preferred
Prior experience as an office administrator or similar administrative role required
Aviation, repair station, manufacturing, logistics, or regulated-industry experience required

Preferred Candidate Traits

Highly organized and process-oriented
Strong sense of accountability and follow-through
Comfortable managing multiple priorities simultaneously
Able to identify issues and implement solutions independently
Committed to maintaining accuracy, compliance and operational excellence
Able to adapt and grow within a dynamic aviation environment

How to Apply

Interested applicants should email their resume and cover letter to: gwen@avidavionics.com

Pay: $25.00 - $30.00 per hour

Benefits:

401(k)
401(k) matching
Health savings account
Paid time off

Experience:

Aviation, manufacturing, logistics, or regulated-industry: 3 years (Preferred)
Administrative: 3 years (Required)

Ability to Commute:

Salem, OR 97302 (Required)

Ability to Relocate:

Salem, OR 97302: Relocate before starting work (Required)

Work Location: In person

Avid Avionics, LLC

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