Position Summary

The Aviation Repair Coordinator is responsible for coordinating and overseeing aircraft maintenance, repair, and overhaul (MRO) activities to ensure timely, compliant, and efficient operations. This role involves scheduling maintenance tasks, coordinating resources such as parts and personnel, and liaising with vendors, technicians, and clients. The coordinator ensures adherence to FAA, EASA, or other relevant aviation regulations, maintains accurate documentation, and communicates repair progress and issues to stakeholders. The ideal candidate is highly organized, detail-oriented, and possesses strong communication skills to support seamless workflow and high-quality service delivery in a fast-paced aviation environment.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

Liaise with external MRO service providers, vendors, and repair facilities to schedule and oversee aircraft maintenance, repairs, and inspections.
Creation of Repair Orders.
Negotiate and manage service contracts, ensuring compliance with terms, timelines, and quality standards.
Monitor the progress of outsourced repair work, ensuring adherence to schedules and client expectations.
Verify that all outsourced maintenance activities comply with FAA, EASA, or other relevant aviation regulations and standards.
Maintain accurate records of outsourced maintenance activities, including work orders, invoices, and compliance documentation, for audits and reporting.
Provide clients with regular updates on repair progress, costs, and timelines, addressing any concerns promptly.
Review vendor invoices, track expenses, and ensure repair costs align with budgets and client agreements.
Collaborate with vendors to ensure all repair work meets safety, quality, and performance standards.
Coordinate the transportation of aircraft parts or equipment to and from external repair facilities as needed.
Address and resolve any issues or delays with external vendors, escalating to management when necessary.
Movement and tracking of parts throughout the shop.
Collaborating with the Production Coordinator and the Material Coordinator on effective statuses for parts.

Minimum Qualifications (Knowledge, Skills, and Abilities)

Associate’s degree in Aviation Management, Aerospace Technology, or a related field. Equivalent work experience may be considered.
Minimum of 2-3 years of experience in aviation maintenance coordination
Proficiency in aviation maintenance software (e.g., SAP Quantum) and Microsoft Office Suite.
Working knowledge of FAA, EASA, or other relevant aviation regulations and standards.
Excellent verbal and written communication skills for interacting with vendors, clients, and internal teams.
Strong ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
Ability to negotiate contracts and manage vendor relationships effectively.

Job Type: Full-time

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Parental leave
Vision insurance

Application Question(s):

Can you describe your experience working with FAA or EASA regulations in a previous role?
What tools or methods do you use to stay organized and meet tight deadlines?
Which aviation maintenance systems (like SAP or Quantum) have you worked with, and how have you used them in your day-to-day tasks?
What role did you play in ensuring parts availability, technician scheduling, or compliance with maintenance timelines?
Do you have experience working directly with aircraft engine parts?

Work Location: In person

IAG Engine Center, LLC.

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Aviation Repair Coordinator