Job Overview
We are seeking a dynamic and detail-oriented Flight Coordinator to join our aviation team! In this vital role, you will orchestrate the seamless planning and execution of flight operations, ensuring safety, compliance, and efficiency at every step. Your proactive approach will help coordinate schedules, communicate with crew and clients, and manage logistical details to keep our flights running smoothly. This position offers an exciting opportunity to be at the heart of aviation operations, supporting high-quality travel experiences and operational excellence.

Duties

Coordinate flight scheduling and trip execution for company aircraft in compliance with FAA Part 91 and international regulations.
Plan and execute domestic and international itineraries, including route evaluations, permits, diplomatic clearances, and regulatory compliance.
Serve as primary liaison between executives, executive support teams, flight crews, and global third-party providers.
Coordinate with international handlers, FBOs, and trip support providers to ensure seamless operations.
Manage real-time trip logistics including weather, NOTAMs, airspace restrictions, and operational risks.
Collaborate with flight crews on flight planning, fuel planning, and routing to meet mission requirements.
Maintain accurate flight, crew, and passenger information in scheduling systems including Avianis/BART, ForeFlight, and Portside.
Coordinate supplemental lift, including charter aircraft and contract crew, as needed.
Deliver a high-touch passenger experience with discretion, flexibility, and responsiveness.
Communicate schedule changes and operational updates proactively to all stakeholders.
Maintain detailed trip documentation and ensure compliance with company policies and data privacy standards.

Requirements

Experience coordinating international flight operations, including permits, diplomatic clearances, and global trip logistics.
Background in corporate, business, or private aviation with Part 91 flight coordination or dispatch experience.
Strong knowledge of international aviation regulations, including FAA and European authorities (EASA, CAA).
Experience supporting long-range, large-cabin aircraft operations such as Gulfstream.
Proficiency with flight planning and scheduling tools including ForeFlight, Avianis/BART, Portside, or similar platforms.
FAA Aircraft Dispatcher License preferred, or equivalent operational experience.

Pay: $90,000.00 - $100,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Vision insurance

Work Location: In person

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Flight Coordinator