Remote

Full Time

Mid Level

Opal Group organizes premier virtual and live conferences catered to top executives and decision-makers throughout various industries. We are dedicated to providing high-quality events and information through unparalleled speaking sessions, workshops, and unique face-to-face networking opportunities. Our unique work environment offers an opportunity for the "self-starter" with unlimited growth potential.

The CEO's Executive Assistants are responsible for providing high-level administrative, scheduling, and operational support to Opal Group’s CEO. The primary objective of this role is to help manage daily priorities, maintain organization and follow-through, coordinate communications and logistics, and support the CEO in staying aligned with business and operational commitments.
This role requires strong organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment while maintaining consistent communication and attention to detail.

Job Type: FT International Consultant
Compensation: $1,200 - $1,500 USD per month
Location: Remote
Important: Only ENGLISH resumes and cover letters will be considered.

Responsibilities include, but are not limited to the following:

Manage the CEO’s calendar, schedule meetings, coordinate appointments, and maintain daily scheduling priorities
Coordinate travel arrangements, accommodations, transportation, and related logistics
Draft, edit, and manage emails, letters, reports, presentations, and other business communications on behalf of the CEO
Assist with coordinating client calls, meetings, and follow-up communications
Communicate professionally with clients, vendors, and internal team members on behalf of the CEO as needed
Track tasks, deadlines, and ongoing projects to help ensure timely follow-through and organization across priorities
Prepare and organize reports, spreadsheets, summaries, and other administrative documents
Maintain organized records, files, and confidential documentation
Assist with expense tracking, financial documentation, and coordination with the accounting team as needed
Coordinate administrative logistics, appointments, and scheduling needs related to executive operations
Support internal communication and information flow across departments as directed
Handle sensitive and confidential information with professionalism, discretion, and sound judgment
Provide general administrative and operational support to the CEO and executive office as needed
Flexibility to respond to occasional urgent matters outside standard business hours is required

Qualifications:

Previous experience as an Executive Assistant or in a similar high-level administrative support role is preferred
Advanced English skills in verbal and written communication are required
Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously
Professional, polished, and diplomatic communication skills
High attention to detail with strong follow-through and accountability
Ability to maintain confidentiality and exercise discretion in handling sensitive information
Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint
Comfortable learning and working within new software systems and digital tools
Ability to work independently and remain highly responsive in a remote work environment
Self-motivated and able to adapt quickly in a fast-paced setting

Benefits & Work Environment:
At Opal Group, we value our team members and offer a comprehensive and supportive work culture. Our benefits include:

100% remote work environment with occasional travel to on-site conferences (based on position)
Paid Time Off (available after 90 days), including:
- Vacation Days
- Sick Leave
- Compensatory Time
- One Wellness & Wellbeing Day, One Floating Holiday, and One Religious Observance Day per year
Paid federal holidays with early release the day prior
Summer Fridays
All travel-related expenses covered for onsite events, including flights, hotel accommodations, and meals

Join a company that values innovation, initiative, and the individuals who drive it forward!

Disclaimer: Opal Group does not ask for any personal information or payments during the recruitment process.

Equal pay for equal work. EEO-ACA Compliance.

Opal Group

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