Corporate Aviation Scheduler

Responsibilities

Proactively monitors aircraft availability, utilization, and operational constraints, identifying risks related to maintenance, weather, crew availability, and shifting organizational priorities; develops contingency scheduling strategies to minimize disruption.
Analyzes and reports on flight activity, utilization, and efficiency, participating in internal audit and tax reporting while monitoring industry trends and recommending process improvements.
Communicates timely and actionable updates regarding schedule impacts, risks, and recommended solutions to relevant stakeholders and executive offices when changes occur.
Evaluates scheduling conflicts and operational trade-offs, recommending compliant, practical solutions that balance safety, efficiency, and organizational needs.
Schedules aircraft, crew, and other aviation resources while monitoring daily fleet operations to ensure continuity of service and mission readiness.

Problem Solving, Flexibility, and Adaptability

Level: Extensive Experience

Proactively identifies risks to aircraft availability (maintenance conflicts, utilization trends, weather, crew constraints) and develops contingency plans before issues impact the schedule.
Designs and improves scheduling processes with built-in flexibility to accommodate changing operational demands and last-minute disruptions.
Rapidly assesses complex scenarios, weighing trade-offs and recommending viable solutions to leadership rather than escalating problems without options.
Guides and supports stakeholders through operational changes, setting clear expectations and driving acceptance of revised plans.

Aviation Operations

Level: Extensive Experience

Evaluates weather data to make changes to the flight routes.
Monitors failure to follow safety standards and reports the same to the authorities.
Monitors flight schedules and reports any changes in the flight schedules to relevant stakeholders.
Provides continuous flight watch services for airliners under charge.

Aviation Regulatory Environment

Level: Working Knowledge

Assists in the day-to-day aviation operations to comply with current regulations.
Interprets and adheres to compliance requirements concerning environment-related obligations.
Records daily aviation operation files and documentation for auditing purposes.
Responds to all routine requests for information from regulatory agencies.

Aviation Standards, Procedures, and Policies

Level: Working Knowledge

Analyzes any changes to safety provisions and relevant global policies that might impact daily operations.
Follows recommended standards listed by ICAO for aviation-related tasks.
Identifies potential breaches of relevant aviation policies.
Reviews and keeps track of up-to-date regulatory requirements.

Flight Schedule Planning

Level: Extensive Experience

Analyzes and provides resolution for complex flight scheduling issues.
Monitors and ensures compliance with internal policies, industry regulations, and other legal requirements.
Prepares the final flight schedules to achieve high customer satisfaction, productivity of human resources, and aircraft utilization.

Safety Management System

Level: Working Knowledge

Addresses routine questions about the safety management systems and processes.
Analyzes and documents the progress of the organization's safety goals.
Assists in the development and delivery of safety assurance programs.

#PRO123

At Prosegur, we make our world safer by taking care of people and businesses while remaining at the forefront of innovation. Every day, we work to secure what our clients value most, from their families to their assets, from their reputation to their networks, and from their money to their cloud. As the 3rd largest security services provider, our 175k+ team members in 36 countries combine and adapt global best practices to match the unique nature of each market we serve and partner with Electronic Security, Global Risk Services, CyberSecurity, and Remote Services (iSOC) divisions to create meaningful ‘Hybrid Security' solutions for Prospects.

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Corporate Aviation Scheduler