Scheduling Coordinator

Location: Odessa, FL (Tampa Bay Area)
Company: Recurrent Training Center – An ASE Company
Industry: Aviation | Training Operations

About Us

Recurrent Training Center (RTC) is a professional aviation training organization based in the Tampa Bay Area. Our team supports a dynamic training environment that blends advanced simulation, operational excellence, and a strong commitment to safety and quality.

Position Overview

The Scheduling Coordinator is primarily responsible for managing and coordinating schedules to support daily operations, while also assisting with administrative and cross-functional tasks as needed. This role is ideal for someone who is highly organized, adaptable, and comfortable working across multiple disciplines in a fast-paced environment.

This role works closely with operations leadership and internal teams to ensure smooth day-to-day workflow, effective coordination of resources, and alignment across operational needs and internal initiatives.

What You’ll Do

Coordinate and maintain operational schedules to support daily activities
Monitor schedule changes and assist with resolving conflicts as they arise
Communicate schedule updates and operational changes internally
Provide administrative and organizational support to operations leadership
Maintain accurate internal records, data entry, and documentation
Assist with cross-functional tasks related to operations and administrative initiatives
Provide operational support outside of normal business hours, including evenings, weekends, and holidays as needed
Support general office and operational needs as required
Maintain visibility into resource availability to support efficient scheduling and daily operations

What We’re Looking For

Strong organizational and time-management skills
Comfortable working with computers, scheduling tools, and office systems
Ability to multitask and adapt to shifting priorities
Professional, dependable, and detail-oriented
Willingness to support operational needs after-hours and on weekends when required

Preferred Qualifications

Bachelor’s degree preferred or equivalent professional experience
Experience in scheduling, operations, or administrative roles
Flight Schedule Pro preferred or other scheduling software
Exposure to structured or regulated environments (plus)
Experience in aviation or aviation-related industries (plus)

Compensation & Work Structure

This is a salaried (exempt) position and is not eligible for overtime
Compensation based on experience and qualifications

Job Type

Full-time

Schedule

Onsite: Day shift, Monday – Friday
40–50 hours per week anticipated
Evenings, weekends, and holidays as needed to support operations

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Recurrent Training Center, Inc.

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