Company Overview

Vargas Associates provides Interior Design and Facilities Project Management services to businesses and organizations in the Central and Western New York areas that seek to create new space or transform their existing space. We provide leadership in managing facilities renovation, furniture coordination and relocation projects. Our company delivers the upfront planning and logistics to define the project from inception and carry it thru all design phases, construction and occupancy. We facilitate the process required to coordinate the details and assist the client with the decisions necessary to deliver a project that meets the functional needs of their organization and their customer requirements.

Our work is conducted in the Healthcare, K-12, Higher Education, Corporate and Municipal fields. Experience in these commercial sectors is an important consideration for this position.

Summary

This position requires more independent project delivery including the coordination and oversight of extensive project details which includes: Preparation of SD’s all the way through CD’s including design elevations, millwork drawings, finish selections and schedules, 3D renderings, incorporating interior finishes and details; selection and specification of furniture, appliances, general use equipment, and medical equipment as needed for each client project. Candidates will have experience with extensive project details including: creation of project schedules, understanding key dependencies and contingency planning, cost projections, creation of bid documents, budget tracking, collaboration with clients, architects, engineers, and construction managers. Construction administration up to owner occupancy may be required for select projects. Team leadership skills, understanding team roles and responsibilities, and how to communicate in team and client settings is essential for this position.

Ability to manage multiple projects at the same time is necessary. The ideal candidate will possess a bachelor's degree. The number of years of commercial interior design experience in the field correlates directly to the salary for this position. A wide degree of flexibility with type of assignments is expected. Willingness to learn new processes, design standards, and project delivery methods is essential. This position will work with various internal and external team members, and will report to the company President.

Responsibilities include the following:

Meet with internal customers to gather requirements
Conduct programming meetings and prepare summary reports
Conduct physical inventories and create inventory reports
Prepare SD’s, DD’s and CD’s to reflect project scope, budget and lead times
Create space plans, finish plans, dimensioned drawings, finish schedules, finish specifications, product specifications, and 3D color renderings
Create cohesive design through the selection of interior finishes to create the desired impact for each space within a given project including lighting and acoustics
Strong understanding of ADA and building codes
Determine appropriate new FF&E and/or re-use of existing when applicable
Ensure functional workspace environments are created
Assist with the creation of bid documents
Process submittal reviews and prepare RFI responses
Prepare and maintain project documentation (drawings, meeting notes, project files)
Secure quotes from vendors / Create work order requests for owners
Coordinate ancillary needs including: signage, artwork, appliances, accessories, etc.
Identify the scope of work to support transitional needs of each space
Oversee completion of vendor work, including installations and relocations
Document project punch list and coordinate completion of items
Additional responsibilities to support company deliverables include move management
Deliver all work within the client’s deadlines, juggling multiple concurrent deadlines for more than one client at a time

Qualifications:

Bachelor’s Degree in Interior Design, Architecture, or another related field
Ten or more years with experience in [ If you do not meet the experience requirements you are still welcome to email your resume to: contactus@vargasassociates.com ]
Estimating and tracking personal work hours against project plan, for simultaneous projects.
Experience working with teams of various disciples and work styles.
At least five years of experience using Revit Architecture 2020 – 2023, preferred.
At least five years of experience using AutoCAD 2020 – 2023 and, Adobe Photoshop
Intermediate level in Microsoft Word, Excel, PowerPoint, Outlook;
Experience with MS Project, Enscape and/or Animation software a plus
Attention to detail and exceptional organizational skills.
Excellent interpersonal and written communication skills.
Ability to work collaboratively with both staff and clients.
Experience in a client-focused, fast-paced, project-based environment

Other job requirements:

Excellent presentation skills, written skills and organization skills
Must have personal, dependable transportation to drive between client sites and project office
Ability to work effectively with all levels of company and client organizations, and with all personality types
Ability to conduct QA of candidate’s own work.
This position requires a professional demeanor and professional business attire.
Physical requirements: bend, stretch, twist and reach for up to 8 hours at a time
Upon responding, please reference your most rewarding project
Strong ability to build long-lasting, effective relationships with clients and vendors
Travel is occasional but will be required within Upstate New York to administer project work
NCIDQ, USGBC LEED, and/or Well AP certifications desired but not required

Competitive Benefits Package:

401(K)
Profit Sharing
Paid Holidays
Paid Parking
Company Cell Phone
Health Savings Account
Health Savings Account Employer Contribution
Education Assistance Program
Paid Sick and Vacation Time
Life Insurance
Health Care Insurance
Short and Long Term Disability Insurance
Hybrid Remote

This is a salary position and pays according to the experience and qualifications of the applicant, and the ability to meet the job requirements noted. Salary and bonus range: $78K - $90K. If you do not meet the experience requirements, you are welcome to email your resume to contactus@vargasassociates.com

Job Type: Full-time

Pay: $78,000.00 - $90,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Profit sharing

Experience:

Commercial Interior Design: 10 years (Required)

Work Location: Hybrid remote in Rochester, NY 14609

Vargas Associates Inc.

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