Company Overview
Carpe Diem (CD) Management, Inc. serves as an internal service provider supporting several local aviation businesses. We are dedicated to delivering efficient administrative and financial support to ensure smooth operations across all of our business endeavors. Founded in 1991, the businesses we support have become world-wide leaders in the TPE-331 engine parts sales industry, whole engine repair and overhaul, and customized aviation training.
Job Overview
The Accounting Assistant supports day-to-day accounting operations by maintaining accurate financial records, assisting with accounts payable and receivable activities, reconciling accounts, and supporting month-end close and reporting. This role requires strong attention to detail, professionalism, and the ability to handle sensitive information with discretion.
Duties
- · Assist with accounts payable (AP) processing, including vendor invoice review/coding, matching to purchase orders/receipts as applicable, and preparing batches for approval.
- Support accounts receivable (AR) activities, including preparing and sending invoices, posting customer payments, and following up on outstanding balances as directed.
- Enter and maintain accurate financial data in Acumatica, including vendor/customer records and supporting documentation.
- Perform routine reconciliations (e.g., bank/credit card/clearing accounts) and investigate/resolve variances.
- Assist with month-end close activities such as gathering support for journal entries.
- Prepare, organize, and maintain accounting files and records (digital and paper) in accordance with retention and confidentiality requirements.
- Respond to internal and external inquiries (vendors, customers, and internal teams) in a timely, professional manner; escalate issues as needed.
- Support audits and information requests by compiling documentation and responding to follow-up questions.
- Assist with administrative tasks for the finance team, including tracking approvals, coordinating signatures, and maintaining shared logs.
- Follow company policies and accounting procedures; recommend process improvements to enhance accuracy and efficiency.
Qualifications
- High school diploma or GED required; associate degree in Accounting, Finance, or related field preferred.
- 1+ year of experience in an accounting, bookkeeping, or administrative support role (or equivalent combination of education and experience).
- Basic understanding of accounting principles (debits/credits, general ledger, accruals).
- Proficiency with Microsoft Excel and Outlook; ability to learn accounting/ERP systems quickly.
- Strong attention to detail, accuracy, and follow-through.
- Ability to prioritize tasks, meet deadlines, and work effectively with minimal supervision.
- Professional communication skills and ability to work collaboratively across departments.
- Ability to maintain confidentiality and handle sensitive financial information responsibly.
Preferred Qualifications
- Experience with accounts payable/receivable, bank reconciliations, and month-end close support.
- Experience with accounting software. Acumatica software preferred but not required
Skills/Competencies
- Accuracy and quality orientation
- Organization and time management
- Problem-solving and initiative
- Professionalism, integrity, and accountability
- Written and verbal communication
Pay: $21.00 - $24.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person