Job Description

Responsible for the coordination and scheduling of Aviation corporate jet and helicopter assets and associated ground transportation, internal and external resources to include corporate and charter aircraft and livery services. Inherent responsibilities include aircraft scheduling, ground transportation scheduling, flight following, and data upkeep.

Observes Department Operations Manual guidelines when scheduling company aircraft for corporate executives, members of the Board of Directors, and other authorized employees. This includes assigning the appropriate aircraft and flight crews as well as coordination of associated ground transportation at departure and arrival sites and airports.

Responsible for the flight following of company aircraft, to include daily coordination with the Chief Pilots and/or Pilot in Command regarding aircraft location and availability.

Reviews and approves invoices associated with aviation and associated ground transportation. Maintains passenger travel records including business, personal and commuting trips associated with company aircraft usage.

Provides assistance to executives, pilots, and outside livery companies during non-scheduled hours concerning possible delays, changes or cancellations caused by weather or aircraft maintenance conditions. This requires immediate problem solving and the implementation of alternate travel arrangements on a 24/7 basis through rotating on call duties.

Qualifications

Bachelors degree in related field
FAA Flight Dispatcher or Pilot License preferred
Minimum two years of experience in an administrative capacity with sensitive data processing and reporting capability
Excellent communication, organizational, and problem-solving skills are required, along with a deep understanding of aviation regulations, compliance standards, and best practices in corporate flight operations
Independence and creativity in problem solving
Solid proficiency in data analysis and report preparation, along with the ability to use digital tools and automation features to improve scheduling processes and operational efficiency
Expertise in electronic workflow management, operations software, and SAAS platforms is essential.
The Senior Scheduler collaborates with internal teams and external vendors to ensure effective scheduling and operational processes, supports the adoption of new technologies, and contributes to process improvements within established guidelines.
Understanding of flight planning to include aircraft performance, fuel economy, and vendor support selection that optimizes flight cost savings and efficiency, while maintaining the highest standards of safety.
Pervious experience in corporate aircraft scheduling and using aircraft scheduling software preferred

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VETJOBS

Required Skills:

Aircraft Evaluation, Aircraft Evaluation, Aircraft Maintenance, Aircraft Systems, Aviation Regulations, Commercial Property Management, Customer Service, Digital Analytics, Digital Workflow Management, FAA Certification, Flight Planning, Helicopter Maintenance, Lease Administration, Logistics Coordination, Maintenance Scheduling, Production Operations, Program Implementation, Real Estate Management, Right-Of-Way (ROW) Acquisitions, Safety Standards, Security Strategy, Staffing, Standards Compliance, Supplies Management, Technology Adoption {+ 1 more}

Preferred Skills:

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

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We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

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The salary range for this role is

$106,200.00 - $167,200.00

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.

The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.

We offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days. More information about benefits is available at https://jobs.merck.com/us/en/compensation-and-benefits.

You can apply for this role through https://jobs.merck.com/us/en (or via the Workday Jobs Hub if you are a current employee). The application deadline for this position is stated on this posting.

San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

Travel Requirements:

10%

Flexible Work Arrangements:

Hybrid

Shift:

Not Indicated

Valid Driving License:

Hazardous Material(s):

n/a

Job Posting End Date:

06/3/2026

A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID:R395463

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