Description

Talbert, Bright & Ellington, Inc. (TBE) is a full-service, professional aviation engineering firm focused on the planning, design, and construction for airports in North Carolina, South Carolina, Virginia and Florida. Headquartered in Charlotte, North Carolina for over 28 years, TBE employs more than 90 professionals.

TBE is seeking an Engineering Administrative Assistant in South Florida.

The primary function of this role will be to work closely with our team of project managers and administrative staff supporting daily tasks related to airport planning, design and construction projects. In addition, this position will process grant awards, monitor project funds to ensure that projects are on schedule financially, maintain and review reimbursement reports, and submit final information for payment. This individual must be detail-oriented, have critical thinking skills, have clear and concise communication skills, both verbal and written, be a team player, and be deadline-oriented.

Must be able to work on-site in our Miami office five days per week.

Key Responsibilities

Provide administrative support to the Executives, Engineers, and other office personnel.
Maintain interoffice spreadsheets, emails, contact information, and other documentation related to processing activities.
Assist with the procurement of state and federal grants.
Assist Project Managers with the financial administration of federal and state grants.
Update grant spreadsheets with project expenses, coordinating with state/federal agencies or project managers.
Prepare grant budgets, reimbursement requests, and other financial paperwork.
Maintain appropriate grant files while adhering to each grant's guidelines, policies, and conditions.

Skills, Knowledge and Expertise

Assist with processing monthly credit card reports, processing weekly invoices, balancing local cash account and petty cash fund, and receiving Accounts Receivables.
Assist with professional development registrations, travel, and accommodations at professional development events.
Assist with setting up internal/external catered events and providing coordination assistance to said events.
Assist with answering phones, greeting clients and vendors, and directing them to the appropriate person.
Ship to clients and consultants as needed contracts to obtain signature via UPS or FedEx.
Obtaining documents required by contracts, such as, but not limited to, proof of insurance.
Update company resources with clients, vendors, and acquaintances as needed.
Assist with the filing and sending of documents to prospective clients.
Assist with the processing of incoming and outgoing mail.
Other duties as assigned.

Qualifications:

Good writing and verbal communicative skills
Strong computer skills with experience in Word, Excel, Outlook
Requires a high school diploma or its equivalent with at least 5 years of experience in the field or in a related area Associates Degree in closely related field strongly preferred
Position requires minimum of 40 hours a week in the office with possibility of overtime.
Valid driver’s license with approved/acceptable driving history required.

We Offer

Excellent compensation package
Outstanding holiday and paid-time-off programs
401(k) Plan and Match
Career Path Development Program (Management & Technical Career Tracks)
Mentorship Program
Tuition Reimbursement
Competitive health and dental insurance premiums
Variety of voluntary benefit options
Short-Term Disability/Long-Term Disability
Company-furnished life insurance
Employee Assistant Program (EAP)
Flexible Spending Account
and More

About Talbert, Bright & Ellington

Talbert, Bright & Ellington (TBE), established in 1994, is a specialty engineering firm that is exclusive to aviation. Our firm has extensive experience in full-service planning, design, and construction administration at aviation facilities throughout the Southeastern United States from our offices located in Charlotte, North Carolina, and Columbia, South Carolina. We are committed to providing cost-effective airport and aviation facility developments, civil and municipal engineering, and land development services to assist airports and their clients.

To better assist our Charlotte location, TBE opened a Columbia, SC office in 2004. Our Columbia location provides master planning and environmental compliance, engineering design, project inspection, and construction administration services.

Our hiring process

Stage 1: Applied
Stage 2: Initial Screening
Stage 3: 1st Interview
Stage 4: Offer
Stage 5: Hired

Talbert, Bright & Ellington, LLC

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Engineering Administrative Assistant