Flight Coordinator

Hillsboro Aero Academy • Full-time • Redmond, OR 97756 • 1w ago

Hillsboro Aero Academy is seeking an organized, customer-focused professional to join our Operations team at the Hillsboro and Redmond campuses. This full-time role supports daily flight operations through a rotating focus on checkride coordination, scheduling, and dispatch support, with the goal of full cross-training across all functions. This is a non-certified dispatcher position; FAA dispatcher certification is not required. The ideal candidate thrives in a fast-paced environment, communicates clearly with multiple stakeholders, and helps optimize day-to-day operational efficiency.

This position is fully onsite.

Key Responsibilities

Coordinate and schedule student pilot checkrides in accordance with company policies
Serve as primary point of contact for students, instructors, DPEs, and management regarding checkride logistics
Ensure all checkride documentation and requirements are complete and accurate
Maintain detailed records of checkride schedules, results, and related reports
Assist with travel coordination for out-of-town DPEs
Invoice students for checkride fees and accurately calculate payments and expenses for DPEs
Perform daily aircraft scheduling and resource utilization
Provide dispatch support as needed
Coordinate with Maintenance for scheduled and unscheduled aircraft maintenance
Enter and maintain student, instructor, and course data in company databases
Audit flight logs and ensure accurate billing
Prepare reports and assist with implementing new processes and procedures
Provide administrative support, including email, phone, and message response
Other duties as assigned by Chief, Dispatch Manager/Operations Lead, or Operations Manager

Qualifications & Skills

Strong organizational and multitasking skills
Excellent communication and customer service abilities
High attention to detail and accuracy
Ability to work collaboratively with instructors, students, and leadership
Comfortable working with databases, schedules, and billing systems
Aviation or flight-training environment experience preferred but not required

Benefits Offered:

Affordable health care benefits
Company 401(k) with match
PTO (20 days in first 2 years, 25 days after 2 years, 30 days after 5 years)
Company-paid life insurance and AD&D
2-week Sabbatical after 5 years
Discounted flight training
Employee recognition program

Hillsboro Aero Academy is an Equal Opportunity Employer

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