Job Overview
We are seeking a detail-oriented and driven Staff Accountant to join our finance team with an emphasis on Accounts Receivable (AR). In this role, you will support day-to-day AR operations including invoicing, collections, cash application support, and account reconciliations, while helping ensure accurate financial records through routine auditing and analysis. The ideal candidate is a critical thinker and problem-solver who is comfortable working with data, identifying discrepancies, and partnering cross-functionally to improve processes and strengthen cash flow.
Duties
- Support Accounts Receivable processes including invoicing, payment posting support, collections follow-up, and account maintenance
- Prepare, review, and process customer invoices; ensure accuracy of pricing, terms, and supporting documentation
- Monitor, review, verify, and audit AR-related transactions and supporting documentation for accuracy, completeness, and timeliness
- Build and maintain AR reporting (aging, cash receipts, unapplied cash, disputes) using advanced Excel tools to identify trends, risks, and opportunities
- Send invoices and supporting documentation to customers and respond to billing inquiries in a timely, professional manner
- Perform collections on current and past-due accounts; investigate short pays, resolve discrepancies, and escalate issues as appropriate
- Monitor daily cash receipts activity and support cash application and cash flow visibility through accurate, timely AR updates
- Assist with month-end close activities including AR subledger to GL reconciliations, account reconciliations, and journal entry support as needed
- Compile supporting schedules and contribute to monthly reporting packages for Controller/CFO review
- Assist with audit preparation by gathering documentation, responding to requests, and supporting testing for AR-related processes and controls
- Maintain accurate customer account records; research and correct posting issues, deductions, and unapplied cash in the ERP system
- Identify process gaps and recommend improvements to strengthen billing accuracy, collections effectiveness, and AR controls
- Follow established accounting policies and internal controls to support accurate financial reporting and compliance requirements
- Prepare and organize AR documentation for internal/external audits, including invoice support, customer statements, and reconciliation schedules
- Investigate and resolve billing disputes, audit findings, and account discrepancies using strong analytical and critical-thinking skills
- The company reserves the right to add or change duties at any time
Experience/Requirements
- 1–3 years of experience in Accounts Receivable, billing, collections, and/or related accounting operations
- Strong interpersonal, oral and written communication skills required
- Attention to detail and the ability to maintain confidentiality required
- Advanced Excel (Level 7–8): strong proficiency with PivotTables, XLOOKUP/VLOOKUP, SUMIFS/COUNTIFS, data validation, conditional formatting, and basic data analysis
- Auditing experience, ideally within AR/billing processes
- Strong analytical skills and attention to detail; able to spot trends, isolate root causes, and recommend solutions
- Critical thinker and proactive problem solver with a strong sense of ownership, urgency, and follow-through
- Excellent mathematical and computer skills
- AA/BA/BS in Accounting, Finance, Business, or a related field preferred (or equivalent practical experience)
Physical Requirements/Working Conditions
- Office-based, primarily sedentary position requiring extended periods of sitting and frequent use of a computer/keyboard/mouse and other standard office equipment.
- Requires visual acuity to review/analyze data and invoices and the ability to communicate effectively (verbal and written) in person and via phone/video.
- Occasionally requires standing, walking, bending, reaching, and lifting/moving files or office materials up to 15 lbs.
Pay: $60,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Work Location: In person
