Job Summary
The Office Assistant supports daily operations across Finance, HR, and Administration, with a primary emphasis on financial processes. This role ensures accurate financial tracking, timely reporting, and smooth coordination between departments while maintaining compliance with company policies and deadlines.
Visa sponsorship may be available for qualified candidates.
Work Schedule
- Days: Monday to Friday
- Hours: 8:00 AM - 5:00 PM (flexible start/end time within specific range)
- Job Type: Full-time
- Pay Rate: $26.00
Responsibilities:
Finance Support
- Assist with accounts payable (AP) and accounts receivable (AR) processes
- Prepare and maintain financial records, invoices, and expense reports
- Support monthly closing and reporting activities
- Reconcile bank statements and track transactions
- Coordinate with external partners (e.g., accountants, vendors)
- Monitor budgets, expenses, and cost tracking
- Maintain organized financial documentation for audits and reporting
Human Resources Support
- Provide entry-level HR support and serve as a backup during HR absences
- Assist in planning and coordinating employee engagement activities, company-wide events, and internal meetings
Administrative & Office Support
- Provide general administrative support, including filing, data entry, scheduling, and document management
- Coordinate and respond to incoming phone calls and emails in a professional and timely manner
- Assist with internal audits, reviews, and documentation requests as needed
- Perform additional administrative duties as assigned
- Assist with travel bookings (hotel, car, flight) for management
Qualifications
- This candidate must have strong excel skills that are required.
- High school diploma or equivalent required; Associate’s in Business Administration, Human Resources, Finance, or a related field preferred
- 0-1 years of administrative experience, preferably in an HR or Finance support role
- Strong organizational and time-management skills with high attention to detail and accuracy
- Ability to handle sensitive and confidential information with discretion
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Strong written and verbal communication skills
- Bilingual (English / Korean) required
Job Type: Full-time
Pay: $26.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Language:
Ability to Commute:
- Austin, TX 78759 (Preferred)
Work Location: In person
