Location:
Delta Airlines BDL - AVN
Pay Rate:
Salary - Salary Plan, 60,000.00 USD Annual
Work Shift:
Job Description
Station Administrative Assistant
HHS Aviation is seeking a highly organized and proactive Station Administrative Assistant to provide comprehensive administrative and clerical support to our team. The ideal candidate will be a detail-oriented individual with excellent communication and interpersonal skills, capable of managing multiple tasks efficiently and maintaining a professional demeanor at all times.
Position Overview:
The Administrative Assistant will play a crucial role in ensuring the smooth and efficient operation of our office. This position requires a resourceful individual who can work independently, anticipate needs, and contribute to a positive and productive work environment.
Responsibilities
General Administrative Support:
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Answer and direct phone calls, take messages, and provide information to callers.
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Manage and maintain electronic and paper filing systems.
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Schedule and coordinate meetings, appointments, and conference calls.
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Prepare agendas, take meeting minutes, and follow up on action items.
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Prepare, organize, and approve payroll.
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Order and maintain office supplies, ensuring adequate stock levels.
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Maintain and organize common office areas.
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Assist with photocopying, scanning, and faxing.
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Greet and assist visitors in a professional and courteous manner.
Communication and Correspondence:
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Draft and edit correspondence, emails, memos, and reports.
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Proofread documents for accuracy and completeness.
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Maintain and update contact lists and databases.
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Assist with the preparation of presentations and other materials.
Project Support:
Other Duties:
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Perform other administrative and clerical duties as assigned.
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Maintain confidentiality of sensitive information.
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Contribute to a positive and collaborative team environment.
Qualifications:
Skills
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Interpersonal Skills: Ability to interact with individuals at all levels of the organization
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Communication: Effective written, spoken, and non-verbal communication as well as presentation skills
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Customer Service: Service-oriented mentality with a focus on exceeding expectations
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Professionalism: Maintain a positive and professional demeanor
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Decision Making: Ability to quickly make sound decisions and judgments
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Proactivity: Self-motivated with the ability to effectively prioritize projects and needs
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Team Player: Willingness to collaborate and provide support where needed to achieve outcomes
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Business Ethics: Demonstrate integrity, respect, and discretion in all business dealings
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Organization: Attention to detail and ability to effectively manage tasks in a fast-paced environment
Requirements
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High school diploma or equivalent required; Associate's or Bachelor's degree in Aviation Management,
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Business Administration, Education, or related field preferred.
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Two or more years of aviation operations, training, safety, or supervisory experience preferred.
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Experience coordinating employee training programs and maintaining compliance records preferred.
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Working knowledge of FAA, TSA, OSHA, airport authority, and airline operational requirements preferred.
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Experience with Workday Learning, Learning Management Systems (LMS), or similar training platforms preferred.
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Preferred: Experience delivering aviation operational training, developing training materials, and facilitating classroom or hands-on instruction.
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Strong proficiency with Microsoft Excel, Word, Outlook, and PowerPoint.
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Must pass all airport background screening requirements and possess a valid driver's license (where applicable).
What We Offer
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Paid time off (vacation and sick)
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Medical, dental, and vision insurance
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401(k) with employer match
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Employee Assistance Program (EAP)
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Career development and ongoing training
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Health savings account
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Life insurance
Important to Know
Who is HHS Aviation
HHS Aviation is an industry-leading aviation services provider. We are known for our unwavering commitment to providing our customers with the highest-quality aviation service solutions. We utilize our decades of industry knowledge and experience to offer our customers the insight and perspective to augment their ground servicing programs. We are a service solutions partner, not simply a contract labor provider like many other ground service companies.
