Flight Scheduler

TransMedics, Inc. • Full-time • Andover, MA, US • $100.90k - $125.90k / year • 2w ago

Job Description:

POSITION SUMMARY:

The Flight Scheduling team is a critical component of the 24/7 Transplant Logistics Command Center in Andover, MA. This team ensures that TransMedics' aircraft are optimally scheduled to support life-saving missions across the country, balancing operational efficiency with regulatory compliance and safety.

Flight Schedulers leverage a deep understanding of aviation operations, Part 91/135 regulations, and logistical planning to execute complex missions under time-sensitive conditions. Responsibilities include end-to-end scheduling of aircraft, flight coordination, and proactive management of any operational challenges to minimize delays and ensure mission readiness.

This is a fast-paced, highly dynamic role that requires attention to detail, flexibility, strong teamwork, a proactive approach, and sharp analytical thinking. Flight Schedulers typically work approximately 15 twelve-hour shifts per month on a rotating schedule: 4 days on, 3 days off, followed by 3 days on, 4 days off — including nights, weekends, and holidays.

RESPONSIBILITIES

This position is responsible for, but not limited to, the following:

Coordinate and schedule aircraft and crew duty to ensure timely and efficient mission execution.

Monitor and assess NOTAMs, TFRs, weather conditions, and airport slots to ensure operational readiness.

Proactively secure PPRs and airport slots as required.

Monitor real-time mission activity and respond quickly to delays or disruptions.

Identify and resolve potential conflicts related to crew duty time, aircraft availability, or maintenance requirements.

Ensure compliance with all FAA Part 135 regulations and internal company policies.

Track crew duty/rest times to ensure adherence to federal and company safety standards.

Collaborate with Maintenance teams to coordinate aircraft cleaning, repositioning, test flights, and scheduled maintenance.

Support fatigue mitigation efforts by factoring rest periods and efficient routing into flight schedules.

Work closely with departments across the organization to support TransMedics’ mission-driven operations.

Participate in departmental projects and initiatives as needed.

Maintain a high standard of communication, professionalism, and accountability within the 24/7 Command Center environment.

TECHNICAL SKILLS

Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint), SharePoint, and internet navigation.

Proficiency in using industry-specific software and tools with the aptitude to learn new software.

Familiarity with travel management systems such as AmTrav or similar platforms.

MANAGEMENT RESPONSIBILITIES

This position will not have management responsibilities

PHYSICAL ATTRIBUTES

General office environment sitting for extended periods at a computer.

Use hands and fingers for typing and operating equipment.

Have good vision and hearing to communicate with staff.

Possess basic organizational skills to manage complex schedules.

MINIMUM QUALIFICATIONS

High School Diploma required

3 plus years of experience in Part 135 operations and a comprehensive understanding of Part 91/135 FAA regulations

PREFERRED QUALIFICATIONS

Bachelor’s degree and Dispatch Certificate preferred

Strong personal and work ethics along with a high level of integrity.

Excellent interpersonal, organizational, leadership skills, and communication skills (both written and oral).

Ability to work effectively in a fast-paced, dynamic environment and adapt to changing business needs.

Calm and efficient under pressure with strong decision-making and problem-solving abilities.

Strong analytical skills and the ability to think creatively.

Attention to detail and strong multitasking skills to manage competing priorities and meet tight deadlines.

Self-motivated and capable of working independently as well as collaboratively within a team.

Proficient in basic math calculations, including decimals, time conversions, as well as a 24-hour clock format, and UTC.

As part of our long-term growth plans, TransMedics is excited to announce our plan to relocate our headquarters (HQ) to Somerville, MA by 2028. We chose this location because we believe it is a place where innovation will thrive. Our new state-of-the-art headquarters is designed to support collaboration, creativity, and discovery. We believe this will be a place where we can continue to do things few thought possible in organ transplantation to help patients. Specific timing and role impact may vary.

Every Organ Wasted is a Life Not Saved.

TransMedics, Inc. is a commercial-stage medical technology company transforming organ transplant therapy for patients worldwide. Our mission is to help save more patients’ lives by increasing access to viable donor organs for those who are awaiting an organ transplant. To accomplish this mission, we partner closely with transplant stakeholders worldwide and help expand their access to healthy donor organs, while delivering the highest quality technology, service, clinical care and outcomes.

Driven by a passion for improving patient care, we make the impossible possible and keep our employees at the center of everything we do. Together, we strive to enhance the quality of life for transplant recipients and their families, fostering hope and healing in the journey toward better health.

Maximize your potential at TransMedics, Inc.

www.TransMedics.com

TransMedics is committed to equitable and transparent compensation. The expected base salary range for this role is $100,900-$125,900 which represents the company’s current good-faith estimate of compensation for this position. Actual salary will depend on factors such as, but not limited to, candidate experience, qualifications, skills, and the specific work location. This role may also be eligible for bonuses, equity, and a comprehensive benefits package (medical, dental, vision, retirement savings, paid time off, and wellness resources). We comply with all U.S. pay transparency laws and do not request or consider salary history

Employee Benefit:

Medical with Health Reimbursement Account through Blue Cross/Blue Shield of MA

Dental

Vision

Healthcare Flexible Spending Account

Dependent Care Flexible Spending Account

Short Term Disability

Long Term Disability

401K Plan

Pet insurance

Employee Stock Purchase Plan

TransMedics is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, marital status, age, disability or protected veteran status, or any other characteristic protected by law. We are committed to creating an inclusive environment for all employees.