Senior Executive Assistant
We are currently seeking an open-minded, enthusiastic, self-driven individual to fill our Senior Executive Assistant position. The ideal candidate will have excellent verbal communication skills, be able to quickly switch tasks at a moment’s notice, and be willing to proactively seek improvement. They will be motivated to work and able to take action in face of ambiguity.
Responsibilities include, but are not limited to:
- Manage information flow in a timely and accurate manner.
- Inputting, compiling, organizing, validating, tracking, and maintaining data integrity, and performing standard data analyses, with minimal guidance.
- Keep up to date on items that need to be followed up and be able to remind leadership on status.
- Organize company travel arrangements including hotels, flights, meals, and ground transportation.
- Support other departments including compliance, sales, customer service, and marketing etc.
- Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management etc.
- Conduct research and gather information for various projects.
- Proofread documents for accuracy and completeness.
- Perform data entry tasks and maintain accurate records using various software applications.
- Developing day-to-day schedule and prioritization of activities.
- Ad hoc tasks, assigned by the CEO and management.
- Par-take in general office duties including but not limited to cleaning, filing, typing, copying, faxing, etc.
- Handle highly sensitive and confidential information with exceptional discretion.
- Able to perform decision-making and problem-solving on behalf of executives.
- Assist with contract reviews, approvals, and compliance processes.
- Handle any additional duties and responsibilities as assigned.
Project & Operations Management
- Lead and coordinate special projects, cross-functional initiatives, and executive-driven programs.
- Track deliverables, deadlines, and follow-ups to ensure execution of leadership priorities.
- Analyze processes and recommend improvements to enhance efficiency and effectiveness.
- Establish and manage project goals, objectives, timelines, budgets, contract terms and conditions, etc.
- Lead and oversee the product development from concept to launch.
- Identify potential risks and develop mitigation strategies to avoid project delays or failure.
- Stay up to date on current and emerging trends and have a clear understanding of competitors and their behaviors.
- Market research and data analysis to draft product launch plans and partner with various cross-functional to ensure smooth project execution.
- Develop and sustain long-standing relationships with company-approved vendors through clear, professional, and respectful communication.
- Work with the CEO on a weekly basis to get input on new and existing project progress.
- Maintain clear and concise project documentation, including progress reports, risk assessment, and final report.
- Coordinate and manage marketing campaigns, project launches, influencer partnerships, and brand activations to drive growth and customer engagement.
- Create, track, and manage project budgets from new product launches, promotional activities, and events, ensuring all projects stay within financial parameters.
- Manage planning and execution of promotional events, trade shows, beauty expos, and influencer collaborations to drive brand awareness.
Requirements
- Bachelor's Degree or work experience in a relevant field is preferred.
- Minimum of 3-5 years of experience in supporting senior-level executives’ roles.
- Exceptional organizational, communication, and interpersonal skills.
- Strong business acumen with the ability to understand organizational strategy.
- High level of discretion, professionalism, and emotional intelligence.
- Advanced proficiency in office productivity tools and collaboration platforms.
- Ability to operate independently in a fast-paced, high-pressure environment.
- Ability to work well in a collaborative environment and interact effectively with all levels of management and other teammates.
- Outstanding phone and email etiquette
- Bilingual (English & Korean) preferred
- Proficient in MS Office – Word and Excel
- Must have driver’s license
- Ability to travel domestically and internationally
Job Type: Full-time
Pay: $90,000.00 - $110,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Language:
Ability to Commute:
- Fullerton, CA 92831 (Preferred)
Work Location: In person
