Administrative Assistant — Aircraft Charter Company
Dublin, Texas area | Full-Time | Monday-Friday, 9am-5pm
We are a family-owned aircraft charter company with a mission to be among the best in private aviation. We take pride in our collegial, close-knit culture where every team member plays a meaningful role in our success. We are seeking a seasoned, self-driven Administrative Assistant to serve as the right hand to our CEO and executive team.
If you thrive in a fast-paced environment, take pride in keeping operations running smoothly, and aren't afraid to pick up the phone and hold vendors accountable -we want to hear from you.
What You'll Do
- Provide high-level administrative support to the CEO and multiple executives
- Manage calendars, correspondence, scheduling, and travel coordination
- Handle bookkeeping and accounting tasks, including invoice review and expense tracking
- Communicate directly with vendors - identifying billing discrepancies and resolving them confidently
- Serve as a hub of organization and communication across the company
- Manage office operations and support day-to-day business needs
What We're Looking For
- Senior-level experience in an administrative or executive assistant role
- Accounting or bookkeeping background - required
- A confident, assertive communicator who is comfortable challenging vendors and advocating for the company
- A self-starter who works effectively and independently without the need for close supervision
- Highly organized, detail-oriented, and able to juggle competing priorities without dropping the ball
- Professional, discreet, and trustworthy — you'll be working with executives and sensitive business information
- Experience in aviation, transportation, or logistics is a plus but not required
What We Offer
- Competitive salary commensurate with experience and skill set
- Health insurance
- Paid time off (PTO)
- 401(k) with company match
- A stable, full-time position within a supportive, family-owned company where your contributions are noticed and valued
We are an equal opportunity employer. This position is based near Dublin, Texas. Candidates must be able to commute to our office.
Application Deadline: June 30, 2026
To apply, please submit your resume to:
blpatton@meregrass.com
cm@smithcapitalmarkets.com
Pay: $26.00 - $30.00 per hour
Work Location: In person