Title: Aviation Parts Sourcing Specialist
Location: Gallatin, TN
Reports to: Director of MRO Parts
The Company:
At Jet Access: We elevate quality of life.
Expect it all at Jet Access and our family of companies that provide premier private air travel, charter, aircraft management, sales, maintenance, flight training, airport operation and management.
As a family-owned, professionally operated, and EOS-managed company, we are committed to growth and operational excellence. With private ownership and an employee-centric, values-driven approach, we move fast, care deeply, and act with purpose.
Our people are not just part of our culture—they help define it. Together, we're building something exceptional: a place where doing the right thing, taking care of each other, and delivering for our clients is more than a motto—it's how we work.
Our five core values aren't just words on a wall – they are lived principles that guide every decision we make: Safety First, Do the Right Thing for the Long Term, Take Care of Each Other, Relationships Matter, and Maintain Positivity.
Expect a safe, positive, fast paced, and growth-oriented environment.
- Expect a culture focused on the wellbeing and happiness of our Team Members and their families.
- Expect to work with a diverse and talented group of aviation professionals.
- Expect your voice to be heard.
- Expect to matter.
Your future success is our priority - Expect it all.
The Jet Access Experience
But here's what you really need to know: the energy at Jet Access is different, and you'll feel it from day one. We move with purpose and intensity. We think strategically, act decisively, and tackle challenges head-on. This isn't a place for coasting. We expect excellence, ownership, and the drive to do things right—even when it's harder. We push each other to be better while genuinely caring about each other's success.
Growth isn't just happening around us; we're driving it together. If you thrive in dynamic, high-performing environments where your contributions directly impact the business and your voice actually matters, you'll fit right in. Bring your energy, your expertise, and your commitment to excellence—and expect us to meet you with the same.
Your Impact:
The Aviation Parts Sourcing Specialist ensures seamless aircraft maintenance operations by managing comprehensive parts procurement, vendor relationships, and inventory coordination. This role combines strategic sourcing expertise with hands-on operational support, working closely with maintenance teams to locate, order, and deliver critical aviation parts and supplies for on-demand aircraft repair and maintenance operations while maintaining cost efficiency and quality standards.
Your Competitive Edge:
- Base Salary of $22.00-26.00 per hour, paid bi-weekly
- This position is classified as FLSA Non-Exempt
Our commitment to "Take Care of Each Other" shows up in everything we offer—generous benefits, competitive wages and retirement plan matching, paid vacation and holidays, excellent training programs, and discounted flight training. You'll join a tight-knit family where leadership is compassionate, transparent, and empowers you to achieve success, both for the business and your personal growth.
What the Days Look Like:
- Core schedule will be Monday - Friday day shift
- Hours may vary depending on operational requirements
- On-call, overtime, and flexible scheduling may be required as needed
Where You Make Your Mark:
As the Aviation Parts Sourcing Specialist at Jet Access, you'll serve as the critical link between our maintenance operations and supply chain, ensuring uninterrupted aircraft service capability. Here's what your role encompasses:
Purchase Order Management
- Prepare and process purchase orders, coordinating with suppliers and departments to ensure accurate fulfillment
- Review requisition orders to verify accuracy, terminology, and specifications for aviation-specific parts and supplies
- Calculate order costs and coordinate invoice processing with appropriate accounts
- Track status of requisitions, contracts, and orders throughout the procurement lifecycle
- Compare suppliers' bills with purchase orders and bids to verify pricing accuracy and contract compliance
Strategic Sourcing & Supplier Relations
- Compare prices, specifications, and delivery dates among potential suppliers to determine optimal sourcing decisions
- Locate and evaluate new suppliers using catalogs, internet resources, and industry contacts
- Interview potential vendors to gather detailed product information and assess capabilities
- Build and maintain relationships with aviation parts suppliers and key industry contacts
- Negotiate pricing and terms while ensuring compliance with organizational and regulatory purchasing requirements
Inventory & Supply Chain Coordination
- Monitor inventory quantities and determine when materials need reordering to maintain optimal stock levels
- Check incoming shipments to ensure orders are filled correctly and goods meet aviation quality specifications
- Contact suppliers to schedule or expedite deliveries and resolve shortages, missed deliveries, and supply chain issues
- Maintain purchasing files, reports, and price lists for efficient procurement operations
- Respond to customer and supplier inquiries regarding order status, changes, or cancellations
Regulatory Compliance & Documentation
- Maintain current knowledge of aviation industry regulations and purchasing guidelines
- Provide guidance to team members and vendors regarding organizational and governmental purchasing rules
- Ensure all procurement activities comply with FAA regulations and aviation industry standards
- Maintain accurate documentation and records for audit and compliance purposes
- Support quality assurance processes for aviation parts and materials
Process Improvement & Special Projects
- Identify opportunities to improve procurement processes and reduce costs while maintaining quality standards
- Analyze supplier performance and recommend improvements to the supply chain
- Support implementation of new procurement technologies and systems
- Collaborate with maintenance teams to understand parts requirements and lead times
- Complete special projects and initiatives as needed, embracing opportunities to contribute to Jet Access's continued growth and success
Your role ensures our maintenance teams have immediate access to quality parts and supplies, supporting aircraft safety and operational readiness while embodying our core values of "Safety First" and "Do the Right Thing for the Long Term."
What Will Make You Successful:
Required Skills & Experience
- High School Diploma or equivalent required
- Prior experience with aviation parts purchasing strongly preferred
- Experience in aviation maintenance and/or manufacturing environments preferred
- Ability to maintain and secure confidential, protected information
- Strong organizational, planning, and prioritization skills with ability to manage multiple changing priorities and deadlines
- Excellent written and verbal communication skills
- Proven ability to operate independently and achieve results in fast-paced environments
- Strong decision-making and problem-solving abilities with focus on analyzing information to benefit both suppliers and customers
- Professional demeanor when interacting with team members, clients, vendors, and guests from diverse backgrounds
- Commitment to Jet Access's core values of safety, excellence, and positive culture
Additional Qualities That Will Make You Successful
- Bachelor's degree in aviation, business, supply chain management, or related field
- Advanced knowledge of aviation parts terminology, specifications, and regulatory requirements
- Experience with enterprise resource planning (ERP) or procurement software systems
- Strong negotiation skills and vendor relationship management experience
- Knowledge of FAA regulations and aviation industry compliance standards
- Experience with international shipping and customs procedures for aviation parts
- Understanding of aircraft maintenance schedules and parts lead time requirements
- Ability to work extended hours during critical maintenance periods
- Track record of process improvement and cost reduction initiatives
- Professional certifications in procurement or supply chain management
Jet Access Group and affiliated companies are an Equal Opportunity Employer committed to diversity and inclusion in our workplace. Employment decisions are based solely on the qualifications and merit of the individual candidate and needs of the business, without discrimination on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.
