Accounts Payable Lead

AEVEX • Full-time • Solana Beach, CA, US • $95k - $105k / year • 2m ago

The Lead Accounts Payable Specialist oversees the accounts payable process, ensuring timely and accurate processing of invoices and payments. Leads the accounts payable team by providing guidance, training, and support to staff. Reviews and reconciles vendor statements, resolves discrepancies, and maintains strong vendor relationships. Ensures compliance with company policies and accounting standards. Collaborate with other departments to streamline payment processes and improve efficiency. Prepares reports and documentation related to accounts payable activities for management review.

Essential Functions

Review, verify, and process high-volume vendor invoices, ensuring accuracy and proper coding to general ledger accounts.
Prepare and execute weekly payment runs (ACH, wire transfers, checks) in accordance with payment terms.
Act as the primary point of contact for vendor inquiries, resolve discrepancies, and maintain positive relationships.
Perform monthly AP reconciliations and assist with resolving outstanding issues.
Ensure adherence to internal controls, company policies, and regulatory requirements.
Assist in generating AP aging reports and other financial reports as needed.
Support accruals, expense analysis, and provide documentation for audits.
Identify opportunities to streamline AP processes and implement best practices.
Perform other duties as assigned.
Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
Embodies AEVEX's cultural values and aligns daily actions with department goals and company culture.

Qualifications and Competencies

Ability to obtain and maintain a Security Clearance -U.S. Citizenship required.
Strong knowledge of AP processes and accounting principles.
Proficiency in ERP systems (SAP, Oracle, NetSuite, or similar) and MS Excel.
Excellent attention to detail and organizational skills.
Strong communication and problem-solving abilities.
Familiarity with automated AP systems and electronic payment platforms.
Ability to work independently and as part of a team.

Education / Certifications

Associate's degree in accounting or related field
Bachelor's Degree preferred

Experience

8+ years general accounting experience
2+ years accounts payable experience
Experience in a fast-paced, high-volume environment.

Physical Requirements

While performing the duties the employee is: Constantly required to sit, and to reach to use computers and other office equipment For the purpose of this summary, occasionally is used to represent up to 1/3 of the time given to the work day, frequently represents 1/3 to 2/3 of the time and constantly represents 2/3 or more of the time.

About AEVEX

AEVEX, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia.

AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits for qualified employees.

Equal Employment Opportunity:

AEVEX is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.