The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.
Job Summary
Security & Environmental Health and Safety (EHS) are two organizations within the Office of the Chief Information Officer (OCIO). Security delivers strategic solutions to safeguard national security interests and protect corporate, assets, personnel, and classified systems, while EHS ensures compliance, employee safety and emergency preparedness that drive operational efficiency.
We are seeking a driven and confident senior-level Administrative Partner to work directly with the General Manager, Chief Security Officer, operating as a true partner to help drive the team and organization success. As an integral member of the management team and focal point of the division, the ideal candidate will be strategic and forward-thinking, capable of anticipating needs, making informed recommendations, and actively contributing to planning and decision-making processes. This individual will streamline workflows, ensure alignment with organizational goals, and provide collaborative administrative leadership to enhance operations. Proactive and independent problem-solving, ownership of processes, and effective communication with leaders, colleagues, and customers across the enterprise are essential to ensure smooth operations and timely achievement of internal and external deadlines.
The selected candidate will be required to work full time on-site at our facility in Chantilly, VA.
What You’ll Be Doing
- Act as a partner, representative, and point of contact for GM by working closely with and fostering connections with internal management, government customers, contractors, and external senior leaders
- Oversees coordination of employee support for the group/division/sub-division (office space, on-boarding, timesheet administration/auditing, training requirements, supply/equipment orders)
- Organizes and prioritizes critical issues and information for the leader(s) to facilitate efficient decision making
- Manages special projects from initiation through completion, tracking action items and deliverables to ensure accountability
- Coordinates division, corporate, and customer reports/deliverables/org charts (compile/edit/publish)
- Provides input and feedback on GM/Division-level activities and decisions, with follow-up communications and coordination
- Executes strategic, proactive, and complex calendar/meeting/event planning management and conflict resolution
- Arranges travel coordination, logistics, and expense reporting for senior leadership
- Improves and ensures effective processes/systems within the division that provide superior organization, efficiency and industry-lead technical best practices
- Collaborates with admins across the corporation to achieve coverage and increase efficiency and consistency
- Leads by training and mentoring admins and is a role model by demonstrating professionalism, team collaboration, technical expertise, and leadership behavior that is consistent with the company's values
What You Need to be Successful
Minimum Requirements for the General ManagerAdministrative Partner (Security and EHS) include:
- High School Diploma, GED or equivalent is required
- A minimum of (3) years of professional administrative experience is required
- Advanced administrative skills: project coordination, strategic execution of tasks, organization, detail-oriented, writing, and proofreading
- Advanced technological fluency across a wide range of tools and platforms such as Microsoft Office 365 applications including Outlook, Word, PowerPoint, Teams, SharePoint and Excel
- Advanced communication & interpersonal skills: leadership, collaboration, strategic thinking, problem-solving, emotional intelligence, diplomatic, judgment, business acumen, and decision making, across all levels of the organization
- Agility to adapt quickly to evolving priorities and proactively anticipate organizational needs
- Discretion in handling confidential and personnel-sensitive information while supporting critical management functions
- Self-motivated team player who delivers innovative solutions and resolves complex issues with minimal supervision
- This position requires a TS/SCI security clearance, which is issued by the U.S. government. U.S. citizenship is required to obtain a security clearance
How You Can Stand Out
It would be impressive if you have one or more of these:
- Previous senior administrative or equivalent experience preferred
- Proficiency with enterprise platforms such as Concur, Workday, JIRA, and Confluence
- Knowledge of aerospace industry organizational structures, corporate policies, and operational practices
- Understanding of classified information protocols, security procedures, and data handling requirements
We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. The grade-based pay range for this job is listed below. Individual salaries within that range are determined through a wide variety of factors including but not limited to education, experience, knowledge and skills.
(Min - Max)
$37.44 - $56.16
Pay Basis: Hourly
Leadership Competencies
Our leadership philosophy is simple: every employee, regardless of level and role, can demonstrate leadership. At Aerospace, our commitment is our people. To cultivate our talent and ensure that we have a strong pipeline of future leaders, we want individuals who:
- Operate Strategically
- Lead Change
- Engage with Impact
- Foster Innovation
- Deliver Results
Ways We Reward Our Employees
During your interview process, our team will provide details of our industry-leading benefits.
Benefits vary and are applicable based on Job Type. A few highlights include:
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Comprehensive health care and wellness plans
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Paid holidays, sick time, and vacation
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Standard and alternate work schedules, including telework options
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401(k) Plan — Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire
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Flexible spending accounts
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Variable pay program for exceptional contributions
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Relocation assistance
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Professional growth and development programs to help advance your career
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Education assistance programs
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An inclusive work environment built on teamwork, flexibility, and respect
We are all unique, from various backgrounds and all walks of life, yet one thing bonds all of us to each other—the belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation.
Equal Opportunity Commitment
The Aerospace Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you’re an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email at peoplemangmnt.mailbox@aero.org . You can also review Know Your Rights: Workplace Discrimination is Illegal .
