Executive Assistant

Hermeus • Full-time • Remote (Washington, DC, US) • $92k - $120k / year • 5m ago

Hermeus is a venture-backed defense aviation company reclaiming the lost art of rapid iterative prototyping to build the fastest aircraft in the world today. By prioritizing relentless hardware iteration, we deliver high-speed systems at the pace of the modern battlefield. We work with the Department of War to provide the high-speed capabilities our nation and its allies need to maintain a durable, asymmetric advantage.

About The Role:

As an Executive Assistant, you will effectively manage the wide range of time demands for a small group of senior executives at Hermeus. You’ll be empowered to own the executive’s calendar and help them more effectively manage when, where, and how they execute their duties. Your impact on the business is massive as you team with the business’ senior leaders to deliver the world’s fastest airplane.

Responsibilities:

Manage daily calendars for ~2- 3 senior executives
Respond to internal and external meeting requests
Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed
Act as point of contact for external guests
Plan and host external meetings
Must be willing to travel to LA, ATL or DC as needed, and comfortable working across different environments or schedules.

Requirements:

A minimum of 4+ years administrative experience supporting senior level executives in a fast-paced environment preferred
Excellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high level executives, clients, employees and business associates both internal and external
Strong organizational and time management skills. Proven experience in multi-tasking and working with multiple people and priorities, while delivering on high quality results and follow through
Must be able to work onsite in DC a minimum of one day per week as needed by leadership to support growing organization.
Demonstrates curiosity and a desire to understand the company goals
Ability to handle constant change
Proven ability to handle confidential and sensitive information in a professional manner
Excellent attention to detail and accuracy
Strong Microsoft Office Suite skills
Proficient in scheduling meetings in multiple time zones
Experience planning and booking international travel
Handling exec's monthly expense reports

Preferred Skills and Experience:

Experience coordinating executive-level meetings requiring security clearance.
Experience working with CRM systems
Experience supporting engineering/product teams.

The salary information provided is a general guideline only. Hermeus takes
various factors into account, including, but not limited to, the position's scope and
responsibilities, the candidate's professional background, education and training,
essential skills, and market and business considerations, when presenting a job
offer.

Benefits:

100% employer-paid health card
401k & Retirement Plans
Weekly Paid Office Lunches
End of Year Bonuses
Fully stocked breakrooms
Stock Options
Paid Parental Leave
Unlimited PTO (exempt) and generous accrued PTO (non-exempt), plus 12
federal holidays off
Pet Insurance

U.S. EXPORT CONTROL COMPLIANCE STATUS

The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing. US persons include U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.

EQUAL OPPORTUNITY

Hermeus is an Equal Opportunity Employer. Employment decisions at Hermeus are based solely on merit, competence, and qualifications, without regard to race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.