About Us
Worldwide Jet is a Premier on-demand FAA Part 135 charter operator. We operate year-round with an unwavering commitment to deliver an exceptional first-class experience to travelers and charter brokers alike.
The Role
Your role encompasses a wide range of essential duties that support the financial and operational success of Worldwide Jet. Responsibilities include but are not limited to:
- Accounts Management: Oversee accounts receivable and payable processes, ensuring timely payments and collections.
- Financial Reporting: Support monthly closings and prepare financial statements. Reconcile and maintain daily, weekly, and monthly reports.
- Client and Vendor Relations: Handle client, vendor, and team member communications as needed to ensure smooth transactions and account management.
- Transaction Tracking: Accurately enter daily transactions and journal entries, and audit client/vendor records.
- Invoicing and Statements: Create, review, and distribute invoices, account statements, monthly aircraft owner reports, and other financial reports as needed, ensuring accuracy and timeliness.
- Activity and Expense Review: Review aircraft activity folders, flight logs, and expense reports to ensure invoices are accurate and delivered to clients promptly.
- Fleet and Compliance: Maintain aircraft fleet subscriptions and service plans, ensuring compliance, accuracy, and correct billing.
- Administrative Support: Work closely with various departments, providing accounting and administrative assistance to foster a collaborative work environment.
- Confidentiality: Handle and protect confidential information with the highest degree of discretion and integrity.
- Training and Development: Gain a solid understanding of job responsibilities to assist in training new employees on best practices.
- Regulatory Compliance: Assist in tax preparation and filing to meet local, state, and federal regulations.
- Reconciliations: Reconcile bank statements and address discrepancies promptly.
- Call Handling: Answer incoming calls when necessary, assisting with inquiries and routing calls as appropriate.
Requirements:
- Strong, professional communication skills for interaction with internal and external vendors, pilots, maintenance technicians, and regulatory authorities.
- Ability to learn multiple accounting software platforms, primarily QuickBooks.
- Proficient in Microsoft Office Suite.
- Detail-oriented with a high level of accuracy in record-keeping and documentation.
- Ability to prioritize tasks effectively and manage multiple projects concurrently in a fast-paced environment.
- Flexible mindset with the ability to adapt to changing priorities and operational requirements.
- Experience with processing expense reports, billing, invoices, payments and payroll.
- Proficiency in financial software applications (e.g., QuickBooks).
- Familiarity with financial concepts such as debits, credits, and double-entry bookkeeping.
- Ability to work independently as well as part of a team.
- Strong analytical skills with the ability to interpret complex financial data.
- Team player who is open to constructive feedback and willing to learn new things
- Must be able to handle an atmosphere with quick turnaround and deadlines
TRAINING PROVIDED
HealthCare Benefits Including:
- Medical Insurance - Options include HSA Base, HSA Plus, & PPO (No HSA)
- Dental Insurance
- Vision Insurance
- Telemedicine
- GAP Insurance
- Life and Voluntary Life Insurance
Extra Perks:
- 401K
- PTO
- Cell Phone Reimbursement
