Private Aviation Services & Sourcing Specialist
Principal Aviation | Boca Raton, FL | Full-Time | In Office
About Principal Aviation
Principal Aviation is a full-service private aviation company providing aircraft charter, jet card programs, aircraft sales, aircraft maintenance, and aviation advisory services to individuals, families, businesses, and organizations throughout the United States and internationally.
We are growing our team at Boca Raton Airport and are looking for a motivated, detail-oriented Private Aviation Services & Sourcing Specialist to support our charter brokerage and jet card operations.
This is a full-time, in-office position offering an opportunity to build a long-term career in private aviation while working alongside an experienced team of aviation professionals.
The Role
As a Private Aviation Services & Sourcing Specialist, you will work closely with Principal Aviation's team of private aviation advisors to source aircraft, obtain competitive charter pricing, coordinate flight logistics, and ensure the successful execution of private charter flights.
This is primarily a broker-support and operations position, rather than a sales or business development role. You will play an important role in helping our advisors deliver exceptional service to their clients by identifying suitable aircraft options, negotiating with operators, and managing the details necessary for a seamless charter experience.
The successful candidate will be highly organized, resourceful, responsive, and comfortable managing multiple time-sensitive requests in a fast-paced environment.
Key Responsibilities
Aircraft Sourcing & Charter Pricing
- Source available charter aircraft through Avinode, established operator relationships, and other industry resources.
- Respond promptly to aircraft sourcing and pricing requests from Principal Aviation's sales advisors.
- Obtain and evaluate aircraft availability, charter pricing, positioning requirements, and operational capabilities.
- Negotiate competitive charter pricing and terms with aircraft operators.
- Identify the most suitable aircraft options based on client requirements, trip logistics, and cost considerations.
- Prepare aircraft comparisons, pricing summaries, and charter proposals for the sales team.
- Ensure proposed aircraft and operators meet Principal Aviation's safety and operational standards.
- Develop and maintain strong relationships with charter operators to improve sourcing capabilities and pricing competitiveness.
- Identify opportunities to improve charter margins while maintaining exceptional service quality.
Client Services & Charter Coordination
- Support Principal Aviation's sales advisors throughout the charter booking and trip execution process.
- Coordinate charter bookings from initial confirmation through flight completion.
- Communicate with aircraft operators to confirm schedules, flight details, and operational requirements.
- Coordinate passenger manifests, catering, ground transportation, and other trip-related services.
- Monitor upcoming and active flights to ensure smooth execution.
- Assist with schedule changes, aircraft substitutions, cancellations, and other operational challenges.
- Provide timely updates to internal sales advisors regarding trip status and operational developments.
- Maintain accurate trip records, operator information, and booking details within company systems.
- Support the coordination and execution of flights booked through Principal Aviation's jet card programs.
- Assist with client communications and special requests as needed to ensure a consistently high level of service.
Broker & Operational Support
- Serve as a key operational resource for Principal Aviation's charter sales advisors.
- Manage multiple sourcing requests and charter bookings simultaneously.
- Help advisors respond quickly and accurately to client inquiries.
- Maintain strong communication with brokers, operators, and internal team members throughout the booking process.
- Identify alternative aircraft solutions when availability is limited or pricing is unfavorable.
- Assist with improving internal sourcing, quoting, and trip management processes.
- Support the continued growth of Principal Aviation's charter and jet card business through reliable operational execution and exceptional service.
What We're Looking For
We are looking for someone who is organized, proactive, personable, and committed to delivering exceptional service.
The ideal candidate enjoys solving problems, understands the importance of responsiveness, and takes ownership of their responsibilities. This individual must be comfortable managing multiple priorities while maintaining a high level of accuracy, professionalism, and attention to detail.
Experience in private aviation charter brokerage, aircraft sourcing, flight scheduling, or aviation operations is strongly preferred. However, we will also consider exceptional candidates with backgrounds in luxury hospitality, travel coordination, concierge services, or other high-touch customer service environments.
The Ideal Candidate
- Has excellent organizational skills and exceptional attention to detail.
- Is highly responsive, dependable, and comfortable working under tight deadlines.
- Has strong verbal and written communication skills.
- Can effectively manage multiple sourcing requests, bookings, and operational priorities simultaneously.
- Demonstrates strong problem-solving and negotiation abilities.
- Works well in a collaborative, team-oriented environment.
- Takes initiative and ownership of assigned responsibilities.
- Is comfortable communicating professionally with aircraft operators, brokers, and aviation service providers.
- Can remain calm and effective when schedules change or unexpected challenges arise.
- Has a strong customer service mindset and understands the importance of delivering a seamless private aviation experience.
- Is proficient with computers, spreadsheets, Avinode, CRM systems, and common business software.
- Is willing to learn aircraft types, charter pricing, industry terminology, and private aviation operations.
Preferred Qualifications
- Previous experience in private aviation charter brokerage, aircraft sourcing, flight scheduling, or aviation operations.
- Familiarity with Avinode or similar aircraft sourcing platforms.
- Understanding of aircraft categories, performance capabilities, and charter pricing.
- Existing relationships with charter operators or aviation service providers.
- Experience coordinating domestic and international private charter flights.
Compensation & Benefits
Principal Aviation offers competitive compensation and an opportunity for professional growth within an expanding private aviation company.
- Competitive base salary commensurate with experience.
- Performance-based bonus opportunities.
- Health insurance and employee benefits.
- Paid time off.
- Specific compensation and benefits will be discussed during the interview process.
Location
This is a full-time, in-office position at Principal Aviation's office at Boca Raton Airport in Boca Raton, Florida.
Candidates should live within commuting distance of Boca Raton or be willing to relocate.
Due to the nature of private aviation, availability outside normal business hours may be required to support time-sensitive charter operations.
Work Location: In person
Pay: From $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
